Document filing and records system
Orbenta Stack designs and builds custom software, websites, e-commerce stores, mobile apps and cloud systems for companies that need something off the shelf cannot do. 400+ companies delivered.
Flagship platform · Documents & Records
Document filing and records system
A single searchable archive for contracts, drawings, certificates, policies and correspondence, where every document is filed correctly and nothing expires unnoticed.
The problem it solves
Company knowledge sits in shared drives, inboxes and filing cabinets under names like final_v3_REAL.pdf. Expiring certificates go unnoticed, contract obligations are missed, and finding one clause means asking three people.
What the platform does
- Structured record types with retention rules, version history and access control
- Bulk import from shared drives, email and scanners, including scans and handwriting
- Expiry and renewal tracking with owners and escalating reminders
- Full-text and semantic search across everything, with page-level permissions
- Legal hold, audit log and export packs for regulators
Where AI earns its place
Used on the work a person should not have to do by hand. Every answer shows its source and stays under human approval.
- Every incoming document classified, named and filed without a person touching it
- Parties, values, dates, obligations and renewal terms pulled out automatically
- Ask a question in plain language and get the answer with the source page cited
Nothing expires unnoticed
Any document found in one search
Regulator requests answered the same day
Services and stack
Next.jsPythonPostgreSQLObject storageOCR